We are fully committed to maximising the trainee participation in the GMC Trainee Survey and using the results to improve the trainee experience.

Introduction

This section details the mechanisms which are in place to maximise London Deanery’s trainee involvement in the GMC survey. 

Regulatory

The GMC Standards for Deaneries require trainees to participate in Quality Management processes including the annual trainee survey.

Process

Once the survey is live, communication is sent to trainees informing them they can log into the GMC website to complete the survey. First they are asked to confirm or amend the details of the post they are evaluating. Any amendments made by the trainee are verified by the Deanery.  hilst the trainee survey is open for completion, the Deanery undertakes the following measures to ensure a high response rate:

• personalised emails to non-responders
• placing reminders on Synapse
• Calling non-responders
• Liaising with LEP Education Centre Managers to enable them to remind trainees of the requirement to complete the trainee survey.

Data/Evaluation

Provider Shared Services at the London Deanery provide the GMC with the trainee data required to support the initiation of the trainee survey. 

Once the trainee survey has closed and the results are made available by the GMC, reports are sent to Directors of Medical Education (DMEs) by specialty containing negative and positive outliers. DMEs are asked to comment on the data and, where appropriate, provide an action plan to address any negative outliers raised. For commissioned specialties, the data will be sent to Lead Providers (LPs) to coordinate a similar response for the specialties they manage within their LEPs. A similar report is provided for the Heads of Schools who also provide an action plan for the negative outliers identified.

The communication with LPs/LEPs is managed by the Trust Liaison Deans who provide updates to the Quality Management Committee.

The reports and action plans are used to inform discussions at Quality Visits to Providers.

The Deanery is also required to provide an update to the GMC in the form of an action plan as part of its Deanery Report to the regulator.